A single workspace can have a great number of collaborators. As the workspace administrator, you need a place to view and manage the permissions for all of those collaborators. The workspace settings page offers that. Here, you can keep track of settings around inviting collaborators, membership/guest status, and more.
Access workspace settings
Workspace admins can access the workspace settings page from any page of the Mural dashboard.
To access workspace settings:
Now, you’re on the workspace settings page where you can ensure the workspace is configured to best suit your needs. At the top of the page, you’ll find the following general workspace information fields:
Billing email address.
You can click in any of these fields to update their information. You can also change the avatar for your workspace by clicking the current avatar and choosing a new one. Using an avatar makes your workspace easily identifiable for your members.
As the owner of a workspace, you have the power to determine who your workspace members can invite to collaborate. From the dropdown, you can choose to let current workspace members invite:
New members and guests.
Only new members.
Only new guests.
No new members or guests.
You can also set a period of time after which inactive guests are automatically deactivated. This helps keep your workspace free from guest access once it‘s no longer needed. To enable this, select the Automatically deactivate guests after a period of inactivity checkbox and then enter a number of days after which guests will be disabled.
Share link (visitor link) permissions
Mural lets collaborators invite visitors to their murals using visitor links. Visitors are external collaborators who do not have a Mural account. From the workspace settings page, selecting or deselecting the Allow workspace members to invite visitors enables or disables visitors in your workspace.
With visitors enabled, you can customize their permissions. Selecting Allow visitors to edit murals gives workspace members the ability to choose between giving visitors edit access or view-only access. You can also set a default permission level for all visitor links sent from your workspace.
Visitor link permissions options are:
Off (disable visitor links).
Note: Setting a new default value here only applies to murals created after the change. Your new selection does not apply to existing murals.
In this section, you can also select or deselect the setting Allow visitors to enter their name when joining a mural. If the visitor enters a name, this shows alongside their cursor just like members and guests. You might choose to disable this so visitors stay fully anonymous.
Note: When allowing visitors to enter a name, we cannot guarantee the name they enter is their real identity.
While the workspace settings page offers you a lot of control over visitor links, keep in mind that company administrators and mural owners can set link expiration windows that will not be reflected on the workspace settings page. For more information, see our Invite visitors to collaborate article.
Private room access
Private rooms add another level of security to your collaboration because they require an invitation to join. As the workspace administrator, you can decide whether collaborators must be invited via email to join private rooms or whether invite links can be generated for private rooms. Select Only members with email invites can join murals in private rooms to disable invite links for private rooms and the murals in them.
Embedding murals outside of Mural can be a great way to showcase your ideas and work. Your workspace members can do this by default, but you can disable this option from the workspace settings page.
Note: Enterprise plan company administrators can disable this at a company level. If you want to change this setting but don’t have the option, reach out to your company administrator.
Join workspace permissions
Next on the page are a set of workspace joining permissions. Chances are good your workspace is one of many in your organization. From the workspace settings page, you can determine whether others in your organization can view and join your workspace without an invitation. If you set your workspace to Invite only, only those who are explicitly invited (via Mural's share option) can join. If you want anyone in your organization to be able to join, you can also choose whether to let them in automatically or if they need to request join first.
Mural insights enables members to gain insight into collaboration activity by all registered users in a mural. It is enabled by default on Enterprise plan accounts in all Enterprise plan workspaces. As a workspace administrator or company administrator, you can disable the display of mural insights. If mural insights is disabled at the workspace level, it will not be visible or accessible by any users in any of the murals in your workspace. Regardless of whether or not this feature is enabled, Mural will still collect and process data to support other product features.
Note: If mural insights is disabled at the company level, this setting will be grayed out in Workspace settings. Workspace admins will not be able to override this company-level setting.