Here are some quick tips so that you can reinvent your meetings online to be more effective.

With MURAL you can:

  • Visualize the conversation together
  • Co-design ideas and solutions
  • Create layouts that are visually engaging
  • Present ideas in a dynamic flow
  • Finish up to-do’s during the meeting
  • Work asynchronously to keep momentum

Meeting Templates:

  • Team Stand-Up - Stay in sync and keep track of your quarterly goals

Steps for having an effective meeting online

PLAN

  • Keep goals in sight at top of mural to keep remote teams on track.
  • Visualize the project timeline in the mural before scheduling events in a calendar.
  • Include photos of the meeting's participants along with links to their profiles to help identify remote members.

WHAT TO DO

✅ Share the "Project Kickoff" template in advance with the video tutorial.

✅ Create a calendar invite with the meeting's details:

✅ Agenda & duration

✅ Conference call tool

✅ Link to mural

✅ Instructions

AVOID

Don't schedule last-minute meetings.

Don't forget to invite people who will be impacted by the decisions.

PREPARE AND RUN

�START

  • Show team how to use MURAL
  • Assign pre-work
  • Follow each other in MURAL
  • Facilitators can summon others

RUN MEETING

  • Turn on webcams
  • Use a framework for a warm up / ice breaker
  • Use icons and images
  • Embed documents and link to resources
  • Timebox activities
  • Invite everyone to contribute

END

  • Organize common themes into areas
  • Use comments to keep momentum
  • Assign asynchronous tasks
  • End with calls to action
  • Reflect with a space for feedback

WHAT TO DO

✅ Set rules and guidelines:

  • Turn all webcams on
  • Keep an open mind and defer judgement
  • Mute your microphone when you're not talking
  • Build on other people's ideas

✅ Make the meetings interactive:

✅ Assign roles and responsibilities

AVOID

Don’t read out slides or sticky notes

Don’t be inflexible with the agenda

Don’t check your phone, email or other distractions

FOLLOW UP

After the meeting, send a follow-up email with the key takeaways and CTAs.

WHAT TO DO

✅ Create a follow-up email template to send after meetings.

✅ Include key takeaways and a link to the mural used during the meeting.

✅ Add reminders about decisions and tasks

✅ Leverage comments, chats and tags.

AVOID


Don’t wait too long to follow up.

TIPS AND TRICKS

Remember, MURAL is a living canvas where you can continue to share ideas asynchronously.

  • Comment, chat, and tag others
  • Use project rooms to organize murals
  • Export content to use in other contexts
  • Share links with colleagues
  • Create templates for recurring meetings

For more info, visit How to Facilitate Digital Design with Co-located and Distributed Teams

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